When you’re running a trucking company, the last thing you want is for data to bog you down. In today’s world, it’s par for the course to import or transfer data from one place to another. That’s where trucking business import tools come in. Instead of keying in data all day, transfer data between your integrated systems to save you some time and reduce errors. In this month’s issue of Q7 Tips & Tricks, we’re bringing you a handful of our favorite import tools.
import verb – to transfer information from one program to another; sometimes using an Excel or text file.
1. State Mileage Import for IFTA
This import tool might be our favorite. If you’re still entering tax mileage by hand for IFTA reporting, it might be time to upgrade. Most ELD providers allow you to download mileage data into an Excel report, and Q7 makes it easy to import the reports. After a few seconds, you can have an entire quarter’s worth of mileage data in Q7. As a result, you’re not wrestling with reports, spreadsheets, and definitely no more late night IFTA panic. Simply import, review, and file. Read more about the State Mileage Import tool here.
Bonus: Fueling data can also be imported. In addition to including the gallons on the IFTA report, the fueling data details can post to the GL, updating your expenses while you’re at it.
2. IFTA Tax Rates
Instead of keying in IFTA state tax rates manually each quarter, simply use an import tool to bring them in. This means that you don’t need to spend time drilling down into the IFTA indexes when you’re trying to prepare your reporting. Even better, this import tool lets you bring in previous quarters so you can always audit what happened in the past. As a result, you can get useful insights into how your operation is running.
3. General Journal Postings Import Tool
This tool is for you if you’re dealing with intercompany transactions, have a payroll service, or any other bulk accounting data. These types of accounting transactions often mean a lot of manual data entry, oftentimes all at once. Save time and reduce errors by simply importing GL postings. Bring in transactions from payroll services, accounting systems, or even other business units.
4. Import Current Meter Readings
Stay on top of maintenance by regularly bringing in meter readings from your ELD provider into Q7. This trucking business import tool makes it easier to schedule maintenance before small issues turn into big problems and big expenses.
Importing current meter readings isn’t the only way to keep odometers up to date in Q7. Meters can be imported along with the miles or the fuel card transaction details, too! In this way, you always have the most current meter reading for all trucks on your fleet.
5. Import the DOE Index
Fuel prices change constantly. Adjusting your fuel surcharges manually is a headache you don’t need. The DOE index import tool grabs the latest fuel index, which ensures that your surcharge calculations are always up to date. Since Q7 can get the latest price per gallon data from any index, you can also store fuel surcharge scales and rating indexes for any shipper.
6. Bank Statement Reconciliation Import
Bank statement reconciliations in Q7 don’t have to be painful. Instead of manually matching transactions, Q7 lets you import your bank statement so it can automatically align deposits and withdrawals with your records. Because the import tool provides an audit, you’ll be able to spot discrepancies faster and close your books without the usual hassle.
If your trucking software isn’t making life easier, it’s not doing its job. These import tools in Q7 help you cut out busy work, reduce errors, and keep your operation running smoothly. To find out how Frontline Q7’s import tools can improve daily tasks in your operation, contact us for a free demonstration.
